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Overview

Bulk operations let you select multiple items and apply changes to all of them at once. Update status, assign people, move items, delete, archive, and more — in a single action.

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Selecting Multiple Items

Hold Cmd / Ctrl and click individual items to select them. Each selected item gets a blue highlight and a checkbox.

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The Bulk Action Bar

When you have items selected, a Bulk Action Bar appears at the bottom of the screen showing:
  • The number of selected items
  • Available bulk actions
  • A Deselect All button

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Available Bulk Actions

Set Status

Change the status of all selected items to the same value.

Assign

Add or replace the assignee for all selected items.

Set Priority

Set the priority level for all selected items.

Set Date

Apply a due date or date range to all selected items.

Move to Group

Move all selected items to a different group on the same board.

Move to Board

Move all selected items to a different board.

Duplicate

Create copies of all selected items in the same group.

Archive

Archive all selected items. They can be restored later.

Delete

Permanently delete all selected items (moved to Trash with 30-day recovery).

Export

Export selected items as CSV, Excel, or PDF.

Set Any Column

Choose any column and set its value for all selected items.

Clear Values

Clear the value of a specific column for all selected items.

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Bulk Import

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Paste from Spreadsheet

Copy rows from Excel, Google Sheets, or any spreadsheet and paste directly into the Table view. Obeya Cloud automatically maps columns by name and creates new items for each row.

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CSV Import

1

Open Import

Click the Import button in the board toolbar and select CSV.
2

Upload File

Upload your CSV file or paste CSV content directly.
3

Map Columns

Map CSV columns to board columns. Obeya Cloud auto-maps by matching column names. Adjust any incorrect mappings manually.
4

Preview and Import

Preview the first 10 rows to verify the mapping. Click Import to create all items.
Bulk import creates items immediately. For large imports (1000+ items), the process runs in the background and you will be notified when complete.

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Bulk Export

Select items and click Export in the bulk action bar to download them as:
  • CSV — Comma-separated values for spreadsheet use
  • Excel (.xlsx) — Formatted spreadsheet with column types preserved
  • PDF — Formatted document suitable for printing or sharing
  • JSON — Structured data for programmatic use

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Undo Bulk Actions

After performing a bulk action, a toast notification appears with an Undo button. Click it within 10 seconds to reverse the action. After the undo window closes, use the Activity Log to review and manually revert changes.
For safety, bulk delete operations always go to Trash first. Items in Trash can be recovered for 30 days.